Requesting a Form
Freedom of Information (FOI) Form
Authorization for Release of Personal Information
Directory of Records
Guide to Police Checks for Agencies and Employers
Guide to Police Checks for Applicants
The Municipal Freedom of Information and Protection of Privacy Act was implemented on January 1, 1991. Since the inception of the Act requests for access to information have increased over tenfold. The Sarnia Police employs a full-time Information Clerk and an Information and Privacy Co-ordinator to oversee the administration of the Act.
The Act provides individuals with a right of access to certain records and personal information under the custody and control of the Police. The purposes of the Act are twofold:
- to provide the right of access to information under the control of the Police in accordance with the principles that information should be available to the public, exemptions from this right of access should be limited and specific and decisions on disclosure should be reviewed independently; and
- to protect the privacy of individuals.
A Directory of Records to assist you in making an access request is available for viewing at Police Headquarters and on-line.
Requests for information should be directed to:
Sarnia Police Service
555 N. Christina Street
(519) 344-8861 Ext 5288
All requests must be in writing, either by application form or by letter and accompanied by a $5 application fee. Once the application has been received, you will be notified within 30 days regarding disclosure. All decisions issued under the Act can be appealed to the Information and Privacy Commissioners Office.
The Act also allows an individual to correct personal information or attach a statement of disagreement to a record held by the Police. Should you wish to exercise this right, either fill out the application form or contact the Information Clerk for instructions.
Frequently asked questions
Will my name as the requester be disclosed? Your name will only be disclosed if you give consent for disclosure.
I really don’t know what I want, is there help? If you attend Police Headquarters, assistance in formulating your request and filling out the application form is available from 8:30am till 4:30pm Monday through Friday. The Directory of Records and a check list to complete the application form is available for your viewing at any Police Station or on-line.
I would like to access a number of different incidents. Do I have to make more than one request? You should submit an application form for each request.
I don’t know the report number, how do I ask for it? You should provide as much detail as possible to enable a search of our records. Please include your name, address, telephone number, date of birth, date of incident, location and type of incident and officer’s name and badge number (if known).
I only want my information in a police report, is that possible?Yes, the application form asks if you want the police to contact affected individuals. If you indicate ‘no’ only your personal information will be processed for disclosure.
Are there additional fees? Yes. If you are asking for your own personal information, there are only photocopying fees. If you are requesting general information, there are also photocopying, search, preparation and shipping fees.
How do I make an application? Either send a letter detailing your request to the attention of the Information Clerk or attend police headquarters and fill out an application.