A Guide to Criminal Record Checks
Please read carefully to ensure the Sarnia Police Service can provide you with an accurate, timely response
Level of Background Check
POLICE CRIMINAL RECORD CHECK (click title to download form)
- Most basic form of check
- Only includes previous Criminal Code convictions
- Will NOT include outstanding matters still before the courts, convictions under provincial statues, foreign information, local police involvement that did not result in a Criminal Conviction, current judicial orders, convictions where a pardon has been granted or family court restraining order
POLICE INFORMATION CHECK (click title to download form)
- Contains criminal convictions, outstanding charges currently before Criminal Court, some judicial orders, and recent absolute and conditional discharges
VULNERABLE SECTOR CHECK (click title download form)
- Most in-depth – only for those in a position of power/ authority over vulnerable person- children, elderly or the disabled. Regardless of wishes of applicant (or employer), this level of check cannot be done if applicant does not meet this definition.
- Contains all information from the Police Information Check and check against the RCMP Pardoned Sex Offender Database
All record checks must be submitted by the applicant in person during regular Records hours. Fax, email and third party submissions are not accepted.
Vulnerable Sector Reply
As a vulnerable sector background check is processed, a response may come back from the RCMP.
As part of the RCMP’s security requirements, an applicant’s name is NOT utilized during the RCMP portion of the check. Gender and date of birth are the only qualifiers.
If an applicant’s gender and date of birth match the information of a pardoned sex offender, the applicant will have to come in to the Sarnia Police Service to be fingerprinted, as fingerprints are the only way to concretely prove the applicant is not on the pardoned sex offender database.
No appointment is required.
Fingerprints are only taken on Tuesdays between 1:00 pm-3:45 pm.
For volunteers, the fingerprint fee is waived.
For employment and students, the fee is $33.75.
After fingerprints are submitted and the correct response received, the background check will be completed and forwarded to the applicant.
Two pieces of identification are required for all background checks. One piece of identification must have a photo.
For the Police Criminal Record Check ONLY, proof of Sarnia residency is not required.
For the Police Information Check and Vulnerable Sector check, a driver’s license, Ontario photo card or official piece of mail with the applicant’s name and Sarnia address are required.
If a piece of mail is utilized, two pieces of identification are still required and one must have a photo.
If the applicant resides outside of Sarnia (including Point Edward, Camalachie and Corunna), the applicant will have to attend their local police service.
Accepted ID includes
HEALTH CARDS AND SOCIAL INSURANCE CARDS ARE NOT ACCEPTED.
- Ontario Photo Card
- Driver’s license
- Birth Certificate
- Military ID
- Immigration Card
- Citizenship Card
- BYID/Age of Majority Card
- Hunting License
- Fishing License
- FAC Card
- Boaters’/Outdoors Card
- Blood Donor Card
- Indian Status Card
- Student Travel Visa
- Smart Serve
I Have a Record, Now What?
If all your charges are with the Sarnia Police Service, simply check the required box on the background check.
If your charges are with other police services, please say so to the front desk clerk when you apply.
You can fill out a self-declaration form and provide the Sarnia Police Service with the details of your charges.
If you do not fill out a self-declaration form with all criminal convictions, you will need to be fingerprinted.
Fingerprints are taken on Tuesdays between 1:00 pm and 3:45 pm.
A fee of $33.75 applies.
Your record check will then be processed accordingly.
Student (For school purpose): FREE
- Proof of enrolment required. Proof of enrolment consists of a current transcript, letter from the requesting school or tuition receipt with the applicant’s name and school information on it
- Fee is lowered with a letter from the volunteer organization requesting the specific level of background check for the applicant
- If no letter is presented, the full fee will be charged.
Sarnia Police Service accepts debit and cash only.
Prices in effect until January 2018.
Record Department Hours
Monday – Friday, 8:30 am-4:30 pm.
Contact our background check clerk at #1-519-344-8861, ext. 5265.