Record Check 2018-11-20T16:29:07+00:00

A Guide to Criminal Record Checks

Please read carefully to ensure the Sarnia Police Service is able to provide you with an accurate, timely response.   

The Sarnia Police Service is now accepting electronic record check submissions through this website.

Electronic applications are receiving priority response.

You will be contacted by the Sarnia Police Service regarding your electronic record check within 5 – 7 business days.

Printed or handwritten applications will take 3-4 weeks to process.

All printed or handwritten record checks must be submitted by the applicant in person during regular Records hours.

Fax, email and third party submissions are not accepted.

Criminal Record Check – Level 1

  • THIS LEVEL OF RECORD CHECK IS NOT SUITABLE FOR APPLICANTS WORKING WITH VULNERABLE INDIVIDUALS
    • Vulnerable individuals include but are not restricted to children, elderly and the medically fragile
  • Most basic form of check
  • Only includes previous Criminal Code convictions
  • Will NOT include outstanding matters still before the courts, convictions under provincial statutes, foreign information, local police involvement that did not result in a Criminal Conviction, current judicial orders, convictions where a pardon has been granted or family court restraining order

CRIMINAL RECORD CHECK – PRINTABLE FORM   (click title to download form)

CRIMINAL RECORD CHECK – ELECTRONIC APPLICATION (click title to complete electronic application)

Criminal Record and Judicial Matters Check – Level 2

  • THIS LEVEL OF RECORD CHECK IS NOT SUITABLE FOR APPLICANTS WORKING WITH VULNERABLE INDIVIDUALS
    • Vulnerable individuals include but are not restricted to children, elderly and the medically fragile
  • Contains criminal convictions, outstanding charges currently before Criminal Court, some judicial orders, and recent absolute and conditional discharges

CRIMINAL RECORD AND JUDICIAL MATTERS CHECK – PRINTABLE FORM   (click title to download form)

CRIMINAL RECORD AND JUDICIAL MATTERS CHECK – ELECTRONIC APPLICATION (click title to complete electronic application)

Vulnerable Sector Check – Level 3

  • Most in-depth – only for those in a position of power/ authority over vulnerable person- children, elderly or the disabled.
  • Regardless of wishes of applicant (or employer), this level of check cannot be conducted if applicant does not meet this definition.
  • Contains all information from the Police Information Check and check against the RCMP Pardoned Sex Offender Database

VULNERABLE SECTOR CHECK – PRINTABLE FORM    (click title to download form)

VULNERABLE SECTOR CHECK – ELECTRONIC APPLICATION (click title to complete electronic application)

Vulnerable Sector Reply

As a vulnerable sector background check is processed, a response may come back from the RCMP.

As part of the RCMP’s security requirements, an applicant’s name is NOT utilized during the RCMP portion of the check. Gender and date of birth are the only qualifiers.

If an applicant’s gender and date of birth match the information of a pardoned sex offender, the applicant will have to come in to the Sarnia Police Service to be fingerprinted, as fingerprints are the only way to concretely prove the applicant is not on the pardoned sex offender database.

If your fingerprints are required as part of the vulnerable sector reply process, you will be contacted by the Sarnia Police Service and provided with further instructions. Fingerprints are not an automatic requirement for a vulnerable sector background check.

For volunteers, the fingerprint fee is waived.

For employment and students, the fee is $33.75.

After fingerprints are submitted and the correct response received, the background check will be completed and forwarded to the applicant.

Identification

Two pieces of identification are required for all background checks. One piece of identification must have a photo.

For the Police Criminal Record Check ONLY, proof of Sarnia residency is not required.

For the Police Information Check and Vulnerable Sector check, a driver’s license, Ontario photo card or official piece of mail with the applicant’s name and Sarnia address are required.

If a piece of mail is utilized, two pieces of identification are still required and one must have a photo.

If the applicant resides outside of Sarnia (including Point Edward, Camlachie and Corunna), the applicant will have to attend their local police service.

Accepted ID includes

HEALTH CARDS AND SOCIAL INSURANCE CARDS ARE NOT ACCEPTED.

  • Ontario Photo Card
  • Driver’s license
  • Birth Certificate
  • Military ID
  • Nexus
  • Passport
  • Immigration Card
  • Citizenship Card
  • BYID/Age of Majority Card
  • Hunting License
  • Fishing License
  • FAC Card
  • Boaters’/Outdoors Card
  • Blood Donor Card
  • Indian Status Card
  • Student Travel Visa
  • Smart Serve

I Have a Record, Now What?

If all your charges are with the Sarnia Police Service, simply check the required box on the background check.

If your charges are with other police services, please say so to the front desk clerk when you apply.

You can fill out a self-declaration form and provide the Sarnia Police Service with the details of your charges.

If you do not fill out a self-declaration form with all criminal convictions, you will need to be fingerprinted.

Please contact the Sarnia Police Service at (519) 344-8861 ext. 5265 during regular Records hours (Monday – Friday, 8:30 am to 4:30 pm) to schedule an appointment. Fingerprint appointments are available only on Tuesdays between 1:00 pm and 3:40 pm.

Your record check will then be processed accordingly.

A fee of $33.75 applies.

Your record check will then be processed accordingly.

Fees

Student (For school purpose): FREE

  • Proof of enrolment required. Proof of enrolment consists of a current transcript, letter from the requesting school or tuition receipt with the applicant’s name and school information on it

Volunteer: $11.00

  • Fee is lowered with a letter from the volunteer organization requesting the specific level of background check for the applicant
  • If no letter is presented, the full fee will be charged.

Employment: $43.00

 Sarnia Police Service accepts debit and cash only.

Prices in effect until January 2019.

Record Department Hours

Monday – Friday, 8:30 am-4:30 pm.


Questions?

Contact our background check clerk at #1-519-344-8861, ext. 5265.